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Obtained A German Student Visa? 23 Strategic Steps To Smooth Relocation (A Guide)
Yana Immis
👉 A Guide To Smooth Relocation to Germany avoiding hurdles and bureaucracy. Just 23 Strategic Steps. Scroll down to access the full version.
You have received a message or an email from the German embassy that you can collect your visa, and you are extremely happy? Congratulations! You are now halfway done!
Wait a minute, why halfway you would think?! Correct, you have been deemed eligible to study at a German institution, but now is the time to reach the country. Challenge number two.
I have written down the exact order of things you should follow. You can print out this checklist for yourself and go through it step by step. You will do just fine if you follow this order. If not, things can get messy.
German Student Visa: To Do Before Arrival
1. Notify your agency / school about your visa result
This way, you will receive arrival tips from the German side to help you prepare.
2. Read all emails from your agency / school
The majority of schools send you pre-arrival information warning you about different procedures. Read all these emails through and learn them by heart. Print them out if necessary, and take them with you.
3. Pay your university fees if you haven’t paid yet
Attention: the majority of universities will not let you enter the building, or register at campus if you haven’t paid your semester or annual fees (as per student contract). Many universities offer big discounts if you are paying on an annual basis or for the whole program right away. Make sure to inquire if such options exist for you. If you pay in advance, you quite often save yourself from the risk of tuition fees raising in the next years.
4. Send your agency / school a confirmation of payment and make sure to check with them if:
a) Airport pick us is provided or not
Generally, universities do not provide an airport pick up in Germany. Should it be provided, ask for the cost. It can be 20-300 Euro depending on the location. If the airport pick up is not provided, make sure to ask your agency / school how to reach the school or your accommodation with public transport or taxi, and how much it costs.
b) Accommodation is provided or not
Generally, universities do not provide accommodation in Germany. Here you will find an Accommodation Article to help you start accordingly. Move-in is restricted to a certain date. If you arrive earlier, make sure to book yourself a short-term stay in an Airbnb / hostel / hotel. Alternatively, confirm with your agency / school your arrival date & time and a possibility to check-in.
5. Buy / exchange currency to Euro
Since Germany is a heavy cash reliable country, take both credit cards, and cash with you. Do not rely only on your credit card. If you do not manage to access your bank account or credit card, you will go through some gruesome experience. Germany, most probably, has a different country’s currency. To avoid that, get up to 1000 Euro cash with you and just in case check for locations of the Western Union offices. Better safe than sorry.
6. Decide on a travel date & purchase travel insurance
In Germany, insurance is mandatory. Hence, to be able to pick up your visa, you must prove, that you have health insurance. You can choose a local insurance provider and purchase international insurance for the period of your visa (90 or 180 days) from the day you plan to fly to Germany. Generally, a visa is given from the date when your studies start, however, you can ask for an earlier entry date (2 weeks or even up to 1 month). The first insurance can come from your country, but it must be an accepted insurance provider that covers you abroad. When you arrive in Germany, you must obtain German insurance on a contract basis.
There are a few examples of the insurances you can use:
TK - the best choice for International Students
7. Pick up your visa
8. Book your flight
2 important points:
Take a look at your class schedule
Does it make sense to arrive much earlier? I understand you can’t wait to be here, but don’t make your stay much more expensive for your parents, just because you can’t wait. Arrive right before your class starts or exactly when your accommodation starts.
Take a look at the public holidays in Germany
Is there a festivity? Or a public holiday? Or a weekend? In Germany, nothing is open on these dates, and you can trust me, no one will answer your emails or calls, because you were supposed to be aware of it.
9. Notify agency / school once you have booked your flights
Forward them to people in charge of accommodation & airport pick up (if applicable).
10. Collect all your original documents, and take them with you
All documents you used for a university application or visa appointment at the embassy – take all originals with you. You will need 65% of them at the registration day at the university. The rest might be required when you least expect it. It is easier to take them with you now instead of organizing your relatives to send an express shipment. As an example, your birth certificate (translated to German and officially certified) is needed to obtain a German passport or to marry in Germany. You will not be able to do anything unless you have these documents with you. Dig into all your old documents, and bring a big package of documents with you when initially flying to Germany.
11. Start learning German to know basic phrases
Generally, Germans speak English very well, but you never know who you encounter. Be ready and take an English-German vocabulary in case.
12. Learn more about the public transportation system
Download an underground map and the applications for public transport to your phone. It is highly reliable and punctual with a possibility to commute to any point in the big cities by underground, trains, trams, buses, cars, and bicycles.
13. Research in advance about the cultural & geographical differences
How cold will it be when you plan to arrive? The perception of ‘cold’ in different countries varies. You do not want to sit in a jacket inside the classroom. The Winter temperatures may fall to -20C. In the Summer, you can enjoy up to +35C.
Read about the food and other German habits. There is a lot of vegetarian and vegan dishes and always alcohol-free options at any event, so do not be lost – simply ask. There are shops for all nationalities, including Afghani restaurants, Russian shops, Japanese bars, Indian Restaurants, etc. – if you cook at home, you can easily buy all the necessary ingredients in the shops in an indicated section.
14. Make a notarized copy of your passport
In Germany, you are obliged to have your ID with you all the time. Since you are a foreigner, you need to take your passport. Unless you make a notarized copy of your passport. If anything happens, you can call emergency numbers in the embassy or consulate of your country, as well as your agency / university.
15. Fly to Germany
Reminder - make sure to fly to Germany only after:
You have booked insurance (if not, book it here!)
You have received visa stamped in your passport
You have secured accommodation (or at least looked into the accommodation matter)
German Student Visa: To Do After Arrival
16. Pass the passport control
Be ready for passport control. You will be asked a few questions about the duration of your stay, where you will study and what. Don’t be afraid, simply prepare your answers in advance. Have contacts of your agency / school nearby, in case you cannot answer the questions, let the officer call them (hopefully during working hours).
17. Buy yourself a transport pass
Always make sure to purchase transport tickets. In the machines, you frequently find instructions in the English language. Alternatively, ask people around for assistance. It is highly recommended not to ignore the ticket purchase. Long-term it is cheaper for you to buy the transport pass, as the fine will cost you a monthly sum in some instances. And you do want to have a clean visa history in Germany, I am sure.
18. Once you have arrived, send an email or a text to your school/agency that you have safely landed and reached your accommodation
It goes without saying, that you need to notify your relatives.
19. Respect university rules:
Do not come to university without a notice
Closer to the semester start, the admissions team of the university is very busy, and it is not easy to find time to meet you in person. University also might be closed. Come exactly when you are asked to arrive for a registration day, not earlier.
Arrive punctually to the Registration Day
In Germany, it means, you must be at the place and time before the indicated time (arrive 7:45 for 8:00 O’clock meeting). Bring all your documents in one folder (admissions representatives will take the necessary documents). Ask questions - this is one of the few opportunities where you can ask all the questions on your mind and to receive all the necessary information on the next steps. Do not be shy. Prepare the list of questions at home.
20. Enjoy the culture shock
You will have it. Everyone has it.
21. Get acquainted with bureaucracy
Until your visa expires, there are a few things you have to do, and it is highly advisable not to procrastinate. Make sure to complete all these activities outside of your class time. It is your responsibility to organize bureaucratic appointments in your free time and not to sacrifice your education time.
After you have secured a flat, these are the things you have to do (follow the order):
a. Register your address in the immigration office nearest to your flat
b. Buy books for studies (unless they were provided by the institution). Make sure your name is on the post box. Alternatively, ask your school if you can order books there
c. Notify your university on the address change and request a matriculation & transport pass discount document from university (can only be given after the full payment for semester/year/program has been done)
d. With the confirmation of the registered address, access your Blocked Account to unblock it in either of the German banks
e. Collect all the other necessary documents for visa extension apart from a) matriculation b) blocked account confirmation c) address registration and schedule an appointment with immigration office for your visa extension
f. Apply for extension and wait for a notification (when the visa or biometric card is ready) which you will receive by post
22. Learn the German post
- In Germany, things are done by post a lot. You receive your credit card by post, as well as your credit card pin code. You also receive your passport by post from the embassy if you apply for another country visa once. Do not be afraid, as the postal services in Germany are safe and fully reliable
- Once you have registered your address, you will receive a letter from the ‘radio tax’. Do not ignore it and start to pay right away (manually) unless you give them a written confirmation that it can be taken out from your bank account. Do not disregard this tax!
- If you receive letters in German and you cannot understand something, never put them aside. Always bring them to your German-speaking friends or university. They will help you translate and solve the situations
- Never throw any letters until you are 100% sure you would not need it in the future (as an example proof of payment etc.)
23. Stay calm
The new chapter of your life starts now! There will be ups and downs. But you made it! Your family is very proud, and now you need to work hard graduate with distinction! Best of luck!
Alejandro H. - Master Student From Mexico
Yana Immis
Meet Alejandro, ITESM Graduate studying a Masters Degree in Germany. Allianz and Airbus offered him a job. You can read his study in Germany success story here.
Place of Birth | Mexico City, Mexico |
---|---|
Nationality | Mexican |
Where did you live? | Mexico City (Mexico), Moscow (Russia) |
Education Level Prior to Relocation | Bachelor Degree |
Reason of moving to Germany | Master Program |
When did you move? | 2017 |
How old were you? | 23 |
Are you still in Germany? | Yes |
What is your current occupation? | 1st Year Master Student |
What is your future goal? | Full-time Controlling / Accounting Job, Coming back to Mexico |
Would you like to stay in Germany? | No |
Chapter 1: Mexico
I was born in Mexico City. My childhood was great. I am a single child I had everything but thank God I wasn’t very spoiled…
…well I was a little…
…but I was good at school too! My best friend is also a single child and our mothers are very close. Our birthdays are only one day apart. I don’t have siblings, but he is like a brother to me. I am in Germany, he is in Mexico.
We both were always good at math & physics and wanted to do something technical or to invent something. In the last years of high school, we had a course to find a profession. We were doing tests and projects to choose a profession and I selected two favourites: Aeronautical Engineering & Accounting with Risk Management. I wanted to be an Actuary one day.
I started to get ready for the admission exam in a public school (UNAM), but my family was a little reluctant to send me to the state university and insisted that I go to a private university – ITESM in the metropolitan area in Mexico City.
My parents insisted that I go to private schooling because they couldn’t have it in their childhood.
Sadly, majors I wanted were not offered and after a conversation with the director, I got admission in Mechanical Engineering with a specialization, which sounded good as well.
Studying at ITESM was amazing. The beauty is that the school belongs to a group of companies and there are many interesting partnerships between the university and these companies – the campus is very big; laboratories are full of modern machines and equipment. In the first year, when I had to choose a foreign language, I took German. Interest in the country started developing with the language.
During my studies, I took advantage of spare time and engaged in 3 internships. One of them was the most memorable because I learnt what it is like to be under the supervision of 2 brand different bosses:
Boss #1
I never took industrial engineers seriously until I encountered this one. He was the boss, and he was making the decisions. He was nice, polite and knew how to handle the team of engineers. We were all very different: one guy simply came to work and wore headphones all day long and left. Every day the same. The others were completely opposite: chitchatting and more social. He managed to direct and unite every one of us. Within 10 months, he got 2 awards and promotion. I found out, that he had joined company 2 years before, so he was growing in the rank very fast.
I was always thinking that reading a book was enough to become a businessman. I was wrong. It is not about how much expertise in the topic you have or how much technical knowledge you have. It is about the people. The better you manage people, the better you will do in a company.
He had a big influence on my decision for a major in my Graduate Studies and I thank him for that. At this moment I decided not to go into specific Engineering field, but rather to choose for my a completely different topic.
I loved this boss
Boss #2.
He was my direct supervisor. He was constantly throwing work at me with not very clear explanations. Lean management and Six Sigma were the two strong things he cared about. What he didn’t realize is that I had no clue how to do what he expected from me. He wanted me to do Ishikawa Diagrams, Root-cause analysis, among other things.
To do what?
I had no knowledge about it. He seemed never happy with my work and I couldn’t even understand why. He pushed me to the limit:
“You have to prepare a report and a dashboard to present to the Director our numbers and performance”
“But I do not know how to use Excel that well.”
“There is Google and you can ask me.”
I learnt the formulas, I pushed myself. The presentation went flawless. He congratulated for my work. It was the first time I had been pushed to my limits and when I reached them, then I realized I just grew up!
Sadly, the internships were the only highlights. As the university years passed, I became more and more unhappy with my life in Mexico.
In my personal experience, there are two types of people in Mexico and I am sure you encountered both in your life:
Very friendly people, who are very nice and always willing to help.
People whom you cannot trust; they will try to cheat you, to take something away from you or to take advantage of you.
I always wanted to meet other nationalities, to travel or to do an exchange semester, but for one reason or another I just procrastinated, and the deadline passed. I had to wait for the next semester and then a semester after and then it was the last year and I could no longer do an exchange, because you need to graduate in Mexico, so I missed my chance again.
Luckily, my Russian professor, teaching me 3 courses, offered a summer program for ITESM students – 5 weeks exchange in Russia. The program was offered in cooperation with Moscow Aviation Institute. English-taught Aeronautical Engineering program with flight simulations including jumps with a parachute from a military plane!.
Without hesitation, I took this option and it was spectacular! Major fact: In Moscow, I met my girlfriend. She is a French Aeronautical Engineer. I loved studying in Russia. With one of my closes friends, we both extended our Russian trip to Europe and flew from Moscow to Hamburg. We visited Bamberg & Munich and concluded our trip with a 1-month road trip in Spain visiting his family.
I took a look. I compared and I decided: I will study a master’s degree in Germany.
When my girlfriend had to go back to France and I had to go to Mexico, she was invited to do an interesting Internship in Germany. What a coincidence.
Chapter 2: Germany
I have been through an adventure in my university admission… In Germany, state universities have a high reputation. So do the private ones, but you need to put research into finding a good one! Most of the programs were in German, hence it was not an option because my level was still not good enough.
I decided to study management and applied to a state university. The program was for free (or up to 60 Euro per semester). I realized later on, that it is a common practice for state universities not to share with you a reason for denial in admission. Which is rather unfortunate.
I got rejected. I have 82% in my GPA, but I got rejected.
I got a visa to study German language instead. I came with a 5-Month visa to study the language. I applied again and
I got rejected again. Again, without a reason.
I met a Mexican guy, who got accepted in the same program I applied to. We came from the same university, everything was quite similar, but his GPA was 3% higher He had 85%!!!
Great
Ironically, he accepted the offer, but never showed up and flew back to Mexico. I got denied twice in the program of my dreams and he got accepted, took an offer and left the country.
Great
With the language visa, I was not allowed to work, and with university seeking visa, I couldn’t work. Instead of wasting time, I studied and received a certification in six sigma yellow belt in TUM online and took some courses from MIT to keep myself busy and up-to-date.
I applied to work in many companies, but I was rejected (there is a tendency there). I thought I had been rejected because I am not from the EU country. Now I know, the passport was not the reason, but rather the requirement for a company to sponsor foreigners if they have language or university-seeking visa. Bachelor, Master or MBA visa opens gates for work for any nationality.
I gave up on a Management Program, but I got accepted to the Mechanical Engineering program. I denied the offer because it was a German-taught faculty and I would not feel comfortable in the language just yet.
I found two privately taught schools. I disregarded one very quick, as they issue British Degrees instead of German. The choice has been made: the English taught Management Program.
I am doing a Master’s right now. I found a subject I like a lot - Accounting & Finance. I am doing very well in these courses. My aim to become an Actuary is on the horizon! When I finally got admission to University and was granted permission to work, I applied right away to work. I chose Allianz and Airbus.
Frankly speaking, I totally forgot about the job applications and with a month delay both companies invited me for the interview. Despite Allianz paying more for the working student position, I chose Airbus. Money is not everything.
Airbus interview went great. Working student position allows me to work 16-20 hours a week during studies and up to 35 hours during Summer Break. In the Job Description, they asked for German language and SAP knowledge, which I don’t have at all. My German is not enough to work, but then the language of the company is English. Regarding SAP, my supervisor agreed to teach me within the first few weeks.
During the interview in Airbus I was asked if I know Excel. And that’s when I realized how thankful I am to my Boss #2 from Mexico. I had to prepare the same report and performance and I knew how just because of him. Everything happens for a reason.
Chapter 3: Comparison
Many foreigners want to come to Germany, but they come up with bad excuses like, “I don’t speak German”.
I met Mexicans here working in Audi, studying in good universities, having scholarships from the Government. I met Mexicans who do not speak very well English or no German at all, but they dared to make a jump and try. Studying abroad gives confidence.
My advice for fellow Mexicans: go for a semester abroad, find foreign friends, study abroad. You can live and work in any part of the world after.
Originally, I wanted to stay in Germany, but I realized that I feel at home only in Mexico. I miss my family and friends and the fact that people live with big families in big houses with big gardens! Germans can learn from Mexicans about nightlife and ‘service’ in the restaurants.
Germany is a great place to develop, earn, learn and have a good life. But I miss going shopping or to restaurants when I want to go, not when it is open. Everything is open on Sundays in Mexico City. When I was in Mexico, I disliked many things about Mexico. I’d rather say, I was not completely satisfied, and I was searching for a reason to leave. But now that I am abroad, I miss Mexico a lot.
Yes, Mexico still has its drawbacks, but with European studies and experience, I believe we can make a change. I speak with my friends who stayed in Mexico and we are all of the same opinions.
My plan is to work part- and full-time in Germany while finishing my Degree. I have a choice of staying or moving back to Mexico and it is great to have that choice. Time will show.